Request for Proposals: Socio-Economic Impact Assessment

Request for Proposals: Socio-Economic Impact Assessment

REQUEST FOR PROPOSALS

Socio-Economic Impact Assessment: 
Yukon’s Indigenous Tourism & Cultural Sectors


PROJECT PURPOSE
 
The Yukon First Nations Culture & Tourism Association (YFNCT) is looking for a consultant who can conduct a Socio-Economic Impact Assessment of the Indigenous tourism and cultural sectors in the Yukon.
 
The Indigenous tourism and cultural sectors are an important part of the Yukon’s economy.  They contribute economically in direct and indirect spend.  They also contribute to the Yukon’s identity, cultural revitalization and by providing social and traditional benefits to Yukon First Nations communities.
 
The consultant will undertake qualitative and quantitative research using primary and secondary resources.
 
Progress reports, a final report and a final presentation to the board of YFNCT and senior staff will be required.
 
The objectives of undertaking this project are to:

  1. Conduct baseline research on Indigenous tourism and cultural sectors in the Yukon to obtain data and information, which can be used as benchmarks to assess and compare future progress.
  2. Analyze the research results along with any other relevant data to identify services and programs, effective and efficient delivery of which will assist YFNCT in setting economic growth targets for the sectors.
  3. Better understand the social and cultural impacts and benefits of these sectors on Yukon First Nations communities.

YFNCT recognizes the need to better understand these sectors in their current context and their impact on the economy in order to be proactive in addressing sector challenges and opportunities.
 
BACKGROUND INFORMATION
 
YFNCT is a non-profit organization committed to growing and promoting vibrant and sustainable Indigenous arts/culture and tourism sectors. 
 
YFNCT’s strategy A Time for Transition: Indigenous Tourism Strategy for the Yukon 10 Year Strategic Plan (2019-2029), identifies the importance of having baseline research in order to better determine how to support Indigenous tourism and cultural entrepreneurs.
 
The Indigenous tourism sector in the Yukon can be considered emerging and consists of cultural centres, culturally interpreted sites, Indigenous owned tourism businesses (minimum 50% ownership to meet YFNCT’s authenticity guidelines), and Indigenous owned businesses providing culturally engaging activities for visitors.
 
The Indigenous cultural sector in the Yukon can be considered established and consists of visual and performing artists, storytellers, musicians, and cultural centres.
 
The following resources will be made available and should be referenced when undertaking the project:

  • Conference Board of Canada. 2018. Canada’s Indigenous Tourism Sector – Insights and Economic Impacts.
  • Indigenous Tourism Association of Canada. 2018 National Guidelines – Developing Authentic Indigenous Experiences in Canada.
  • Available official statistics on tourism and culture

While economic impact research has been done on the Indigenous tourism sector in Canada (most notably by the Conference Board of Canada for the Indigenous Tourism Association of Canada), YFNCT wishes to delve deeper into this research in order to produce a more robust report that focuses specifically on these two sectors in the Yukon highlighting both economic, social and cultural impacts.
 
PROJECT SCOPE AND DELIVERABLES
 
Project Overview
 
As part of its new strategy A Time for Transition: Indigenous Tourism Strategy for the Yukon 10-Year Strategic Plan (2019-2029), YFNCT plans to undertake a socio-economic impact assessment of the Indigenous tourism and cultural sectors in the Yukon.  The purpose of this study is to obtain an assessment of these sectors and analyze their current impact on the Yukon’s economy and Indigenous communities.
 
Although not limited to, the following data and/or information must be included in the report:

  1. The number of Indigenous owned tourism businesses in the Yukon[1];
  2. Culturally based Indigenous businesses in the Yukon with storefronts;
  3. Culturally based Indigenous businesses in the Yukon – home-based;
  4. Indigenous artists who sell their work at festivals, events, online, or through informal transactions;
  5. Indigenous cultural events in the Yukon[2];
  6. Indigenous culturally interpreted sites;
  7. The associated readiness levels of these businesses as per the Indigenous Tourism Association of Canada’s National Visitor, Market and Export Readiness Guidelines (for tourism and cultural tourism businesses) and as per Artist Readiness Guidelines established by YFNCT.
  8. The total number of persons as well as the number of Indigenous people directly employed by the Indigenous tourism and cultural sectors;
  9. Revenues directly attributable to the Yukon’s Indigenous tourism and cultural sectors; and
  10. The social and cultural impacts and benefits of these industries on Yukon First Nations communities.

 


[1] Refers to tourism businesses that have minimum 50% Indigenous ownership.   This qualifier is based on National Authenticity Guidelines & YFNCT determined qualifiers.

[2] Includes festivals, gatherings, events and celebrations open to both visitors and community members.


 

Challenges and Limitations
 
Identified challenges and limitations related to this project include, but may not be limited to:

  • Securing undocumented data and information from those stakeholders who participate informally in the Indigenous arts and cultural sectors;
  • Data availability and quality;
  • Limited accessibility to data as a result of small sample sizes; and
  • Challenges in communicating with/contacting potential study participants.

Tasks, Deliverables and Relevant Dates
 
The contract will start on October 1, 2019 and will end on March 16, 2020.

  • Upon award of contract, the consultant will meet with YFNCT within one week to finalize the project details and ensure both parties understand clearly tasks and deliverables;
  • A progress report and presentation will be delivered to the board of YFNCT the second week of December to ensure that the project is on track to meet the deadline and to inform the board of any issues or challenges that may need to be review and addressed.
  • Final draft Socio-Economic Impact Assessment Report will be due March 1, 2020 for review and approval by the Project Manager before presenting to the Board.  Allow for 5 working days for review to be completed and 5 working days for any edits to be finalized.
  • The consultant will present and summarize the report and findings to the YFNCT Board and senior staff in a formal PowerPoint presentation no later than March 16, 2020.

The Project Manager shall:

  • Arrange for and pay for costs associated with the presentations required in the contract;
  • Be available for pre-scheduled/approved meetings and updates scheduled by the consultant;
  • Pay invoices within 30 days of receipt with approved reporting requirements;
  • Provide copies of necessary background material necessary for review in relation to the project;
  • Provide access to YFNCT database, which contains a comprehensive list of Indigenous artists and Indigenous tourism businesses in the Yukon; and
  • Work with the Contractor to determine which select Yukon communities may need to be visited in order to assist in completing information and data collection. 

Budget: The total budget for this project has not been provided as it is the intention of the Request for Proposals (RFP) to identify costs related to the project.

Travel and Disbursements:

  • All travel and disbursement costs are the responsibility of the Contractor and must be included in the contract price.
  • The Contractor will make their own logistical and travel arrangements.
  • We estimate that a total of approximately 5 travel days to select Yukon communities will be required to complete the data and information collection.  YFNCT will work closely with the Contractor to determine which communities should be visited.

QUALIFICATIONS AND EVALUATION
 
Consultant Qualifications

  • Experience in developing economic impact assessments, preferably for the tourism and cultural sectors;
  • Submit a maximum 2-page summary for each project of a similar nature (maximum 3), describing the objectives of the project, methodology, outcome, duration and if it was delivered on budget and on time;
  • Provide a minimum of two references who may be called during the evaluation process who can validate similar work to this project; and
  • Describe the skills, qualifications and education that each team member will contribute to the project and the experience of the person doing tasks identified in the schedule/budget.

Additional point considerations will be awarded to proponents who have:

  • Knowledge of First Nations communities, businesses, artists and organizations in the Yukon;
  • Experience working in cross-cultural environments and with First Nations communities; and
  • Proposed additional relevant research collection, within the existing budget.

Proposals must include the following:

  • Describe the research methodology and model(s) to be used;
  • Describe and provide an example of the qualitative research methodology that will be used to determine the social and cultural impacts on communities.  Describe how you propose to measure the impacts;
  • A proposed timeline and schedule for project completion;
  • As per the anticipated Challenges and Limitations outlined above, please indicate how you plan to overcome and/or mitigate these challenges and limitations;
  • A description of the proposed team, including bios and CVs and the role each will play in the research;
  • Provide a detailed budget of estimated hours on the project, for what activities, and who will be responsible for that activity and their hourly rate.  The budget should also include any associated travel costs necessary to complete the research.

DO NOT INCLUDE THE BUDGET IN THE PROPOSAL.  IT MUST BE PUT IN A SEPARATE, SEALED ENVELOPE.  IT WILL BE OPENED AFTER ALL PROPOSALS ARE EVALUATED AND SCORED.  ONLY THOSE WITH AN ACCEPTABLE PROPOSAL SCORE WILL BE OPENED.
 
All proposals must be organized in the order according to the headings in the RFP.
 
Submission of Proposals:
Proposals will be accepted in person or by email.  YFNCT will not accept emailed proposals that are not received before the deadline, even if the proponent can demonstrate that they sent it.  It is the responsibility of the proponent to confirm that it has been received before the deadline.
 
Proposals should be addressed to Executive Director, Charlene Alexander.  Proposals can be dropped off at 1109 Front Street (end of Main Street) to the YFNCT offices on the second floor of the Whitepass Buildling or emailed to ed@yfnct.ca
 
A reminder that the budget must be submitted in a sealed, separate envelope with the written proposal.
 
Deadline for submission is September 4, 2019 at 4:30pm.  Submissions after this time will not be eligible or accepted.
 
Inquiries regarding the request for proposals should be directed to Charlene Alexander at ed@yfnct.ca or by calling 867-667-7698 ext. 202.
 
We anticipate that the successful candidate will be notified by September 19, 2019.

YFNCT RESERVATION OF RIGHTS
 
YFNCT reserves the right:

  • To reject any proposal that does not meet the eligibility requirements of the RFP or has failed to provide all information requested in the RFP in their proposal.  Do not include ANY price information with your written proposal;
  • YFNCT may, at any time before closing date, add, delete or modify the tender requirements or guidelines, and send out an addendum.  It is the proponents responsibility to ensure they keep abreast of any changes and respond to the changes before the closing date of the tender; and
  • To not proceed, for any reason, with this RFP or the project contemplated in this RFP.


Evaluation and Selection Framework:

Technical Evaluation Points

Methodology:
Describe the methods proposed to carry out the contract.  Please address all components.

  • List and briefly describe the steps you would take to complete the contract to meet the requirements identified. (100 points)
  • Describe the research models and methodologies to be used in conducting the research. (100 points)
  • Provide a proposed action plan on how you will proceed. (100 points)
300

Qualifications and Experience:

  • Provide two letters of reference from similar projects including the name, phone number and email address of the referee. (100 points)
  • Demonstrate and describe the proposed project manager’s expertise and experience in the area of socio-economic impact assessments. (100 points)
  • Provide a maximum 2-page summary for each project of a similar nature (maximum 3) for which the applicant had significant responsibility for the project. (50 points)
  • Provide a description of the proposed team for this project including bios and CVs for all proposed key people to be engaged in the project. (50 points)
300

Scheduling/Work Plan
Provide a detailed plan/timetable for all phases of this project.

  • Show how the contract can be completed by the identified completion date. (25 points)
  • Provide a detailed work plan that includes a description of the tasks to be completed, with each task’s start and end dates, number of hours expected to complete the task, deliverables associated with each task and the team member who is going to carry out the task. (100 points)
  • Describe how you plan to keep the Project Manager informed at every stage of the project. (25 points)
150

Other

  • Knowledge of First Nations communities, businesses, artists and organizations in the Yukon - 25
  • Experience working in cross-cultural environments and with First Nations communities - 15
  • Proposed additional relevant research collection, within the existing budget - 10
50
Technical Score 800
Price Points

Price will be evaluated as follows:

  • Lowest Price Proponent = 200 points
  • Lowest Proposal Price / Other Proposal Price = Proposal %

Proposal % x 200 points = # of points awarded to other proponent

200
TOTAL POINTS 1000

 
Proposals scoring less than 500 points on the above items will be considered unacceptable and the price envelope will be returned to the proponent unopened.